Frustrated team, inefficient processes, overwhelmed brain . . . you know how it feels when your business tends to fade fast.
What could be the culprit?
Poorly organized, or even worse, unorganized client folders.
A Common Lost Brain Example
You’re in the middle of the day, and you’re trying to find a piece of paper, an article, or a client asset. So, you click at one folder, then another, and then another. But you can’t find what you need.
You ring your co-worker and ask them if they know where the item is located? They say they’ll check and revert.
You wait and wait and wait.
Only to hear that they couldn’t find it either.
This is a classic scenario of LOST BRAIN.
You end up wasting your time — asking everyone around you to figure out what you need because you don’t know where it is.
But the good news is, you can STOP that.
And, INSTEAD, you can just go into your organized folder structure and get what you want. Quickly!
Because you know precisely where it lives and where it should be at all times.
This thing/item/document that you might be looking for is the BRAIN of your business.
It could be:
- Clients’ assets
- Proposals
- Scopes
- Change orders
- Content
- Deliverables
- Milestones
- Meeting notes
- Meeting agendas
- Frameworks, and
- Anything that you’re producing for the client
So, where does it live?
It could live in a file, a folder, in your drawer, or a cabinet that has piles of paperwork already.
Take your BRAIN out of the DIGITAL MESS.
And make sure everything in your business has its organization.
Why?
Because you don’t want to end up hunting people down for everything you need.
Imagine this: If an employee leaves and you hire someone else, how do you expect the new employee to ramp up? Can they seamlessly pick up from where the previous employee left off?
Not unless there is a folder structure. It’s the only thing that can help them easily replace the brain of the previous employee.
And what would be the results in that case?
Quick delivery, fewer hassles.
Understanding where your brain lives will not only help you train people faster, it will help you make more money by delivering to clients more quickly.
Overall, your profitability will increase, and you’ll better navigate and grow your business.
DIGITIZE and ORGANIZE Your Brain
Once you know where your brain lives, it’s time to digitize and organize.
This is where a folder structure or a folder taxonomy comes and changes everything — for the better, of course.
Excellent delegation isn’t a myth.
You can make that happen. But how?
By having all your papers, documents, and files in specified places and organizing them into folder structures. So that the next time someone needs a document, they don’t have to make a hundred clicks to get to it.
A well-organized folder structure will save time and $$$ for your business. And it will help you manage your business better.
Give Your Business a Fulfilling Run. Ready, Set, Go!
Not knowing where your brain lives is a huge drain on your business productivity, sales, and profitability.
Understand where your brain lives, organize client folders, and save time and money.
While you are trying to find your brain, check this case study to learn how one of my clients doubled her sales, tripled her team in size, and decreased her expenses in less than one year. Oh, and guess what? You can do it too. Just ask ScaleTime how.
If you have any tips to make the most of the folder structure, leave a comment below. And if you are facing any struggles or challenges with your folder structure, let us know.
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